Municipal Clerk FAQ

Frequently Asked Questions

*Note to visitor, this page will assist with requests for public records, voter and election information, polling locations, off-site conditions, tax assessments, links to the New Jersey Department Environmental Protection (NJDEP), Monmouth County Health Department and the Monmouth County Clerk’s Office, Federal Emergency Management Agency (FEMA).

How do I request public records from the Township of Marlboro under the OPEN PUBLIC REQUEST ACT (OPRA)?

A request (OPRA request form) for access to a government record(s) must be in writing and hand-delivered, mailed, (attention: Municipal Clerk, 1979 Township Drive, Marlboro, NJ  07746), fax number: 732-972-6928, transmitted electronically (This email address is being protected from spambots. You need JavaScript enabled to view it. ), and an on-line request:  A records request under OPRA cannot be made by telephone.

When requesting records, the request must be as specific and identifiable as possible. For example, requestors must identify types of records, dates (date range is required), parties to correspondence, subject matter, etc. Requests for information or requests that include questions are NOT valid OPRA requests and your request will be denied. 

OVERLY BROAD AND UNCLEAR REQUESTS

A custodian may also seek clarification of a broad or unclear request. The custodian’s request for clarification must be in writing, within seven (7) business days of receipt of the request. If a custodian seeks clarification of a request for open records (OPRA) the response time clock stops until the requestor provides a response to the custodian.

A custodian is obligated to search files to find the specific identifiable government records listed in the requestor’s OPRA request. A custodian is not required to research files to determine which records, if any, might be responsive to a broad and unclear OPRA request.

*Example of an overly broad request: “Any and all records related to the construction of the new high school.”

*Example of a valid request: “Emails between Jane Doe and John Smith regarding the construction of the new high school from January 1, 2009 to February 28, 2009.”

The custodian of records has seven (7) business days to respond to the public records’ request. Day One (1) is the day following the custodian’s receipt of the request. If an extension is to the deadline is warranted, you will be contacted.

Most frequently requested documents:

• Open/Closed permits (open permits does not require a date range)
• Code/zoning violations
• Survey
• Tax liens
• Land use resolutions (planning/zoning), site plans, applications

• Tax Assessment and residential property cards (commercial cards require a request for public records). https://oprs.co.monmouth.nj.us/oprs/External.aspx?iId=12
  
  
• Monmouth County Health Department as it pertains to wells and septic tanks: https://www.visitmonmouth.com/Page.aspx?Id=852

• Off-site conditions list: nj.gov/dep/srp/kcsnj/

• New Jersey Department of Environmental Protection (NJDEP)as it pertains to environmental information: https://www.nj.gov/dep/opra/ 
  
  
• FEMA flood maps https://www.fema.gov/flood-maps

• Open Public Records Monmouth County. https://oprs.co.monmouth.nj.us/Oprs/Index.aspx

VOTER AND ELECTION INFORMATION

How may I obtain voter registration application form, a mail-in ballot application, and other information regarding voting in New Jersey?

To register in New Jersey, you must be:

• A United States citizen

• At least 17 years old, though you may not vote until you have reached the age of 18

• A resident of Monmouth County for 30 days before the election

• A person not serving a sentence of incarceration as the result of a conviction of any indictable offense under the laws of this or another state or of the United States.

Reasons to complete a Voter Registration Application Form:

• New Voter Registration
• Name Change
• Address Change
• Signature Update
• Political Party Affiliation
• Request to Mail-In Ballot

The registration deadline to vote in the next election is 21 days prior to the election day.

The registrant must complete a Voter Registration Application Form. Mail or deliver the Voter Registration Application to Monmouth County Commissioner of Registration, P.O. Box 1237, Freehold, NJ 07728-9930.

Follow the link for all voter and election information from The New Jersey Division of Elections’ website:

https://www.state.nj.us/state/elections/voter-registration.shtml
and
https://www.nj.gov/state/elections/vote.shtml
and
Follow the link for all voter and election information from the Monmouth County Clerk’s Election Division’s website:
https://www.monmouthcountyvotes.com/voter-information/voter-registration/

Voter registration forms and mail-in ballot applications are also available in the Municipal Clerk's office.

MARLBORO TOWNSHIP’S POLLING LOCATIONS